Current Articles | Categories | Search | Syndication

Saturday, January 05, 2008 11 Dec Meeting Minutes By abubulkaj @ 6:58 PM :: 335 Views :: 1 Comments :: President, Dale Merritt, called conference call meeting to order at 7:05pm CDT Present: Dale Merritt, Larry Kimble, Julie Knutson, Stu Wange, Brice Romero, Mike Bachkosky. Steve Watkins and Joe Bubulka were 30 minutes late. Absent: Wendell Wright Secretary Report Hunt Test Certificates have been issued for all tests. Hunt Test data will be made available for placement in dog database within the week. Ballot count was delayed due to extreme snow in Colorado. It was to have taken place on 9 December; however it was announced and carried out on 11 December, Monday, 2007. The results of the ballot count are as follows: • President: Dale Merritt • Secretary: Shawn Hoover • Treasurer: Larry Kimble • Officers: Jeff Ports, Doug Powell • MOTION made that the Board accepts the ballot count. Seconded and passed. Steve Watkins has had to resign due to extensive responsibilities outside of this organization. Steve had been appointed by the board to replace the vacated position of past president. Each president at the end of their term automatically holds an officer position for two years. In the middle of his term, the previous president resigned from his officer position. Since this has once again been vacated, the board nominated Mike Bachkosky to fill the empty position. It was determined that among other things, Mike had hosted 4 hunt tests in the last 4 years, worked on the Hunt Test Committee, run dogs and assisted the organization at many levels, often without being asked. The depth of his contributions and his location on the east coast were primary factors for deciding to place Mike in the vacated position. Therefore, Mike Bachkosky will remain on the board for the remainder of the term he is filling. MOTION made that the Board accepts the Mike’s nomination. Seconded and passed. A breakdown of responsibilities has been written for new secretary and the new secretarial support position to delineate tasks for each. The new Secretary and the support position will be given these the first of the year. Goals remaining and not completed are as follows: 1. Membership packets need to go out to each new member, including decal, card, letter with information and contact data. 2. Renewing members need some sort of acknowledgement. Perhaps some of the profits can go towards equipping this aspect of membership management. 3. The website needs to be altered to allow members to update their own info. 4. Online entries NEED to become a reality. 5. Online interactions between the secretary and the hunt test managers needs to become a reality. 6. I still strongly believe a quarterly Newsletter would be a big deal to the members. It can’t fall to the secretary for obvious reasons. People love those, especially when they have interesting articles, pictures from the Hunt Tests, etc. Maybe someone can be given this assignment. I will help if I can. MOTION made that the Board accepts the Secretary report. Seconded and passed. Treasurer Report We will end the year with over $30,000 in the bank, while starting the year with $18,718. The efficiency with which the Hunt Tests were run contributed greatly to this, expenses have been kept down and participation at tests has gone up. However, as a nonprofit organization this situation must be changed. The following opportunities to address this were brought up and discussed: • Procure all needed supplies, which include membership packet materials, decals, ribbons, equipment for Hunt tests, etc. • Paying mileage expenses for judges coming to judge at their own expense, often great distances. • Pay hunt test help at large hunt tests where there is not enough volunteer help available. • Reduce cost of entering hunt tests. • Begin to produce a Newsletter on a more professional basis, in color and with articles, results, pictures, etc. • It was agreed to leave this discussion to the first meeting of the new board, to decide the direction the organization wishes to go at that time. MOTION that the Board accepts the Treasurer’s report. Seconded and passed. The Web Committee will convene with the new support offered by S. Abernathy to determine how to begin to go about making additions to the website. Dale will confirm a date and time for this committee to convene and discuss approaches for changes for the upcoming year. NEW BUSINESS No new business until the new board takes over. OLD BUSINESS The American Pointing Labrador Association annual filing for the Secretary of State in Illinois has been mailed to the past President for several years now, and it was determined that the mailing needs to be changed to the current Treasurer. Next Meeting To be determined by new board. Meeting adjourned at 8:45 pm CST. Respectfully submitted, Julie Knutson Secretary

Comments By hooligan @ Sunday, January 06, 2008 3:47 PM Thanks for your hard work, Julie! What about using Entry Express for test sign up? Marlana You must be logged in to post a comment. You can login here