APLA BOD MEETING MINUTES
January 24th, 2012
1) Meeting called to order by President Smiley at 7:03pm (CST)
2) In attendance were Nate Hamblin,, Troy Callanan, Dale Merritt, Doug Powell, Vic Rompa, Mark Schmiedeshoff, Troy Benson and Bruce Smiley. Absent : Ed McNally
3) Nate Hamblin as the next top vote getter in the recent election was recently approved by email vote, unanimously, to fill the remaining one year term of the Director Position vacated by Bruce Smiley when he accepted the position of President
4) Treasurer’s Report
a) We are in the process of changing banks from CO to IA
b) MOTION to transfer credit cards from Dale Merritt to Doug Powell approved unanimously
c) Dale Merritt presented a detailed year-end financial report
Summary : 2011 starting balance $16301.64
Cashed in CDs $11865.15
Year end Balance $24,980.98
Net Loss 2011 (-$3185.81)
Dale Merritt reported that the 4X GMPR special awards are back logged and that the cost for approx. 23 awards @ $180 will need to be expended in the 2012 year.
MOTION: The financial report was unanimously approved by the board
5) Secretary’s Report
a) Once the minutes are approved the Hunt Test Schedule for Spring 2012 will be posted to the web site
6) Committee Reports
a) Hall of Fame Committee: Bruce Smiley reported that 4 dogs have been approved for addition to the Hall of Fame. Their names will be added to the web site under the Hall of Fame tab
Dogs approved for 2011
Trieven Twist and Shout
Minn Horse and Hunt Club Thor
Bar none’s Snake River Otter
Rockerin Medicine Beau
b) Judges Commission: Vic Rompa reported that he is continuing to compile an active judges directory, with contact information, that will be available to Hunt Test Chairs to recruit judges for up-coming tests.
MOTION The following new Judges were discussed and unanimously approved by the board:
Mary Sunday Smith CPR
Dan Koolstra CPR
Fritz Baier CPR
Andy Schoeberl APR
Gil Rossetti APR
**Mark Chinavare APR approved pending completion of application 7 Yea 1 Nay
c) Web Committee No Report
d) 4X Recognition: Dale Merritt reported that he will be contacting all owners of dogs who have completed the 4X GMPR Title over the last 2.5 years to catch up on the recognition trophy. He will also work on the recognition section on the web page
e) Hunt Test Committee: Committee Chair Doug Powell presented 6 tests to the Board for consideration and approval. MOTION All six were approved by unanimous vote
Stoney Creek Preserve, Snow Hill, NC April 14-15
K&L Kennels, Higgonsville, MO April 14-15 as amended see below
(This test was presented to the Board with limits on the number of dogs that could register so as to contain costs. After significant discussion a motion was made to approve the test as submitted with caps. The vote was a 4-4 tie and did not pass. A second motion was presented to approve the test as presented but without limits PASSED- unanimously)
Teal Lodge, Orchard, CO April 28-29
Bear Creek Hunt Club, Adrian, MI May 5-6
Pheasant Bonanza, Tekamah, NE May 5-6
Erickson Farm, Chancellor, SD May 19-20
7) Old Business
a) Sandy Abernathy is proceeding on Version 5 upgrade. We paid ½ of the upgrade cost 12/2011 and will pay the remainder at the end of the project.
8) New Business
a) Pheasant Fest Participation: We will be participating again this year The event will be in Kansas City MO, Bruce Smiley, Troy Benson, Doug Powell, Nate Hamblin so far attending. President Smiley encouraged others to attend but we would need to ensure that the costs remain low for participation
b) The board unanimously approved the following Committee and Commission membership
Rules Commission: Chair Troy Callanan Members: Dale Merritt, Larry Kimble, Dale Swiderski, Julie Knutson,Tim Zeigler, Judge Liaison: Vic Rompa
Hunt Test Committee: Chair Doug Powell, Members: Troy Benson, Mark Schmiedeshoff
Judges Commission: Chair Vic Rompa Members: Mike Bachkosky, Charity Zeigler, Larry Kimble
Web Committee: Chair Bruce Smiley Members: Doug Powell, Ed McNally, Mark Schmiedeshoff, Dan Koolstra, Rion Ithomitis-no vote, Sandy Abernathy-no vote
Hall of Fame Committee: Chair Nate Hamblin Members: Julie Knutson, Marlana Smith, Bruce Smiley
Election Commission: Chair Mark Schmiedeshoff Members: Troy Callanan, Mike Backkosky, Sandy Abernathy-no vote
Audit Commission: Chair Troy Callanan Members Ed McNally
4X GMPR Awards Committee: Chair Dale Merritt
c) Dale Merritt presented Sandy Abernathy’s proposal for her to become the Hunt Test Manager. This proposal would shift more responsibility to her as Hunt Test Manager and away from the Hunt Test Secretary. This review of this proposal will be posted to the web site for membership review Cost: $150 per test starting with the Spring 2012 tests
MOTION: Unanimous approval by the board.
Additional item was discussed related to the agreement of Sandy Abernathy’s centralized Hunt Test Manager Position related to the enforcement of hunt test entry deadlines. Motion was made to confirm the APLA’s past policy requiring a complete hunt test entry be received by the test Secretary (now HT Manager) 10 days prior to the test date.
Motion: Passed
d) President Smiley asked all Committee and Commission Chairs to prepare a list of priorities for their area and agendas to meet them.
9) Next meeting Tuesday, February 21, 2012
10) Motion to Adjourn at 9:25pm (CST)
Respectfully submitted,
Mark Schmiedeshoff, APLA Secretary