APLA Board Meeting
October 6, 2005

Jeff Burks called the meeting to order at 7:07 pm. The following members were present:

Jeff Burks
Jeff Ports
Shawn Hoover
Dale Merritt
Moira Sheehan

It was determined that a quorum was present.

The following members joined the meeting after the call to order:

Larry Kimble
Paul Knutson
Rick Hastings

The nominations for the upcoming board election were presented by Moira Sheehan and were approved as presented. The nominees are:

President – Dale Merritt, Tim Durkes
Secretary – Julie Knutson, unopposed
Treasurer – Larry Kimble, unopposed
Directors - Mike Bachkosky, Kevin Hollern, Stephen Paul, Wendell Wright

A review of the election process as per the by-laws was discussed. As outgoing president Jeff Burks will automatically serve a two-year Director term. There will be two additional two-year Directors terms to be filled by the four candidates for that position. As Larry Kimble is running unopposed for the Treasurer position his Director seat will likely be vacated. If he is elected the new board will fill his seat according to the by-laws after it is vacated on January 1st.

A time line was proposed and approved for the election. Ballots are to be mailed out by approximately October 14th. Ballots will be due back to the Secretary by November 12th. The ballots will be counted and reviewed as provided for in the by-laws. The results will be announced as soon as possible but no later then November 18th. The new board will take over on January 1st.

There was discussion as to whether the membership address list should be made available to candidates. Personal privacy of the members was a concern and in particular “mass emailing”. It was proposed and approved that use of the membership list by candidates for mass emailing will NOT be allowed.

A motion was made and approved that there be a joint meeting of the current and the incoming boards on November 16th (or 17th) with the purpose of getting the input of the incoming board members on current projects including, but not limited to, a new APLA website.

A discussion of the new APLA website was opened by Jeff Burks. Jeff Ports, Larry Kimble, and Moira Sheehan all presented information from individuals interested in developing the new website.

It was proposed and approved that formal proposals from these individuals be solicited. These proposals should include what software would be used, and the cost. They should also include the fact that the APLA must own the domain name and all content of the site must also be owned by the APLA. These proposals are to be presented at the upcoming November 16th meeting. Jeff Ports with the help of other board members will solicit these proposals.

Frustration was expressed at the lack of progress on the website. It was also expressed that the new board which takes office on January 1st should be considered in the development of the website. There was consensus that this is a very urgent issue that should be addressed as quickly as it can possibly be done in a responsible manor.

A discussion of the rules committee was opened. It was proposed and approved that a new rules committee be formed. Jeff Ports is to contact a group of members suggested by the board and from these volunteers form a four-person committee. This committee will be charged with having any proposed changes or updates to the rules ready to present to the incoming board immediately after they take office on January 1st.

It was further discussed that there should be a goal of having any rule changes posted and sent out to the membership 60-days in advance of the 1st spring test.

As there was no further business the meeting was adjourned.

Respectfully submitted,

Jeff Ports
For Moira Sheehan, Secretary