Thursday, July 19, 2007 July 17 07 Board Meeting Minutes By abubulkaj @ 5:27 PM :: 2305 Views :: 0 Comments :: President, Dale Merritt, called conference call meeting to order at 7:12 pm CDT Present: Dale Merritt, Larry Kimble, Brice Romero, Steve Watkins, Mike Bachkosky, Wendell Wright Absent: Julie Knutson Treasurer Report Treasurer’s Report was submitted to all Board Members via e-mail prior to the meeting. After brief discussion, the report was accepted by the Board. Treasurer’s report as written will be in the next APLA newsletter. Secretary Report Secretary’s report was also submitted to all Board Members via e-mail prior to the meeting. Julie is continuing to work on some spring test results that had not been entered electronically, so she must now do it manually, which is of course very time-consuming. Julie requested help from the Board for compilation of the newsletter, and also fall hunt test data. She indicates gratitude for the patience of members in receiving certificates for passing spring tests. OLD BUSINESS Old Business—Paid Secretary Assistant position—this issue has been discussed for several months. In light of current data entry needs, the newsletter, and the burdens of the upcoming hunt test season, it was moved and passed that an interim secretary assistant be hired rather than have Julie use private funds to do the work of the APLA. Job duties for a permanent paid position have been drafted, but may require further tweaking before a formal call for applicants to fill this position. Dale is to contact Julie to see if she has someone in mind to help her for the immediate future. By relieving the APLA secretary of data entry, mailings, compilation of hunt test entries and results, etc; the APLA Secretary position will hopefully be more manageable to someone volunteering their time to help the APLA. NEW BUSINESS New Business— The Election Committee is to meet via teleconference to set deadlines for the upcoming Fall elections. The positions up for election include the President, Treasurer, Secretary, and 3 Board Members. Hunt Test Committee The hunt test committee reports that the majority of premium information for fall tests has been received. The hunt test committee reports that they have received hunt test applications for Spring 2008 and Fall 2008 with the request that these dates be approved. The process previously followed was for all hunt test applications to be turned in by the due date (Spring-Jan. 15, Fall-June 15), all applications reviewed and then recommendations made to the Board of Directors for final approval. In order for all hunt test applications to be given equal consideration, the Board chose not to approve aforementioned test applications at this time. The previously established process and policy will continue to be followed. Early submissions of hunt test applications will always be welcomed and may be helpful in planning of potential APLA events. Next Meeting A brief APLA Board of Directors Special Session is planned for for July 31, 2007 7:00 CT. Agenda is to include status update for interim Secretary Assistant position, and newsletter compilation, printing and mailing. Respectfully submitted, Wendell Wright